We welcomed the year 2020 with hopes for new opportunities and business ventures. No one could have predicted how things would change after the outbreak of the pandemic, COVID-19. But one thing hasn’t changed. It’s the fact that we can’t putt off what matters most for later.
We need to stop wasting our precious time on mindless activities and start working on the things we love.
As a business owner, this means wasting time on never-ending low-value task and confusing being busy with being productive.
However, it’s easy to get distracted and get on the wrong track. But we have to remind ourselves that completing menial tasks is often just a distraction from completing more important tasks. So how do we avoid this pitfall?
Simple. We do this by shifting our mindset and take an active approach. We need to cultivate a productive mindset across our business to focus on what matters the most.
Clear out what’s not necessary
With our overbooked schedules, endless to-do lists and low-value tasks that just keep piling up, being overwhelmed is our new normal. But here’s the thing, taking on too many responsibilities only leads to diluting your tasks’ value.
As a business owner, all these low-value tasks take away our energy, productivity, and joy out of our lives. It prevents us from using our valuable resources to those things that matter the most. In order to get out of this trap of unproductivity, we need to bring our focus on the work that matters the most. But doing so in this world full of distractions can be quite a challenge. You can start by segregating your tasks into two categories; low-value and high-value task and then, focus on tasks that bring the most value to your business.
When you clear out what task isn’t necessary for you to do, you can take on a more active approach towards your business goals.
Create an action plan
To run a thriving business, you need to know how to categorise your work by importance and when to take things off your plate.
Make it a part of your morning routine to determine which projects will take your business to the next level. Schedule your day’s tasks ahead and focus on high-value tasks like meeting prospects, planning your next project, or completing your important presentations.
Here are some tips that can help you stay focused:
Play to your strengths
When you’re considering starting a new project, make sure that it aligns with your purpose and your business goals. Sit down and think if you are the right person with the right skill set to take it on. And if you’re not, delegate this to your outsourced team member who’s the right person to do the job. Play to your strengths, work on the tasks within your expertise.
As your business grows, using automation tools for low-value tasks will allow you to be an effective leader. It won’t only save money but also save you from headaches from completing the same task over and over again.
You need to stop trying to do everything on your own and know when to delegate tasks. Delegating tasks to the right outsourced team member will allow you to optimise your outcomes. It also gives your employees a chance to give meaning contributions. Koruna Assist can help you delegate your low-value tasks to optimise your back-office workflows. We do this by identifying the most time-consuming tasks that are getting in the way and help you outsource and commoditise this to our team of Koruna experts to give them more time to do what they love.
Learn how to say no
As a leader, you have to set your own limits about what you’ll take on, and ensure that others are aware of your rules. Learn to say no to low-value tasks and focus on what you prioritise.
Free off your time for what matters
You need to experiments with different techniques until you find out what works best for your business. Once you’ve done that, you should have more time to dedicate to what really matters.
Koruna Assist is here to help you optimise your back-office workflow so you can focus on scaling and growing your business.