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How To Increase Your Productivity By Doing Less

Too many business owners waste their time and energy working on tasks that are better off assigned to experts that can do it as efficiently or even faster. This results in poor productivity and focus which can lead to rising operational costs and decreasing profitability. 

This has to stop. We need to stop limiting our effectiveness, wasting our time, resources and energy on things that are better off delegate.

 

Importance of Delegation

As business leaders, delegating is one of the most important skills to have because you can’t and shouldn’t do everything yourself. Delegating empowers your team, builds trust, and allows you to focus on what you do best. It also helps you identify who is the best-suited team member to tackle specific tasks or projects. 

The most obvious reason for delegation is offloading your workload but it does much more than getting stuff off your plate. For one, delegating your work will help your team to develop new skills and gain knowledge, which prepares them for more responsibility in the future. 

 

Delegation Tips For Business Owners

Know What To Delegate

Take the time to review your everyday workload and identify which tasks are better off delegated to your team. Ask the questions “Is this my VA better equipped to complete it?” “Would assigning this project to my team help grow their careers?” “Is this worth my time?” whilst you go through your list. 

Delegation does not just bring back your focus on what you do best and work more on strategic projects but also shows your team that you trust and value them. 

 

Define Your Desired Outcome

Delegation isn’t dumping work onto someone else. The projects you give to your team should come with proper context and clear goals to achieve. 

You can’t expect someone to do what you expect them to do when you haven’t communicated what your desired outcomes look like. You’ve got to have real clear objectives which include what it looks like, how to do it, and by what timeline. 

Before your VA starts working on tasks, they should know what they need to deliver and by when, including the metrics you’ll use to measure the success of their work. 

 

Keep A Close Communication

Although you want to stay away from micromanaging, you do have to establish a strong communication channel. This will help your VA to feel comfortable asking questions and providing updates on the tasks you’ve delegated to them. 

Lastly, it’s recommended to have regular check-ins to provide feedback throughout the project.

 

Allow For Failure

While delegating is not always comfortable for perfectionists, it can lead to new ideas and approaches. You just need to allow for failure but not because your team will 

You just need room for failure but not because your team might fail, but because it will allow experimentation and empower the VA assigned to take on a new approach that works best for them. 

Stay open to new ideas and approaches to work, you’ll have an easier time delegating when you do so.

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Case Study:

Chris Brown is a Director and Senior Mortgage Broker at New Vision Financial Services. He runs a Sydney based mortgage brokerage that’s servicing clients since 2015.

Case Study:

Sam Panetta is a co-founder and the head of the lending department at Aureus Financial. His business helps clients get the funding that they need to grow their business, acquire their dream home and build wealth through property.

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